Welsh Gravity Enduro Series (WGES) Rules and General Rules 2018:

To define the rules specific to the WGES. These are designed to complement and support existing BC and UCI cycling regulations and are intended to provide rules and guidance specifically for the Welsh Gravity Enduro sector. This is not downhill or cross country, but a new discipline/format.

Refunds and Transfers:

If you wish to cancel or transfer a booking please note the following cancellation conditions:

  • 29+ days notice: Entry fee minus a £15.00 administration charge per entry cancelled. Refunds will be paid to the card you paid with as soon as possible only after we have received an email to gravityenduroworld@gmail.com 
  • 28 days or less, no refund.
  • Please note we will not deal with any cancellations over the phone, by text or Facebook. Inform us of your full name, category racing and which race we are dealing with.
  • Transfer requests with 29 days notice are applicable for any remaining events in that year.
  • Transfer requests 28 days or less notice are not applicable.
  • Please note you can not swap your entry with another rider.
  • The race weekend starts from 15:00 on the Friday before therefore the time scales above mean all e-mails must be received by our deadline which is 4 weeks before  15:00 on the Friday before the race day.
  • The above policies are not dependant on circumstances and are final.
  • Force Majeure: If Welsh Gravity Enduro is prevented (directly or indirectly) from performing any of its obligations under the entry agreement by reasons of act of God, weather, strikes, trade disputes, breakdowns, government or political action, interruption of transport, acts of war or terrorism, acts of omissions by a third party for any other reasons whatsoever outside of Welsh Gravity Enduro , then Welsh Gravity Enduro  will be under no liability whatsoever to you and may as its option, cancel or postpone the event. If the event is cancelled or postponed we will not be liable for costs of travel fares, hotels, or any other expenses that may be incurred.It is your responsibility to ensure the race is going ahead before travelling. We will do our best to inform you if the race has to be cancelled or postponed but we do not accept liability if we are unable to contact you on the email provided. We strongly advise that you check before making travel and accommodation arrangements. If the event is cancelled we are unable to refund or part refund any entry fee, we are also unable to transfer your entry to another event. Please read all correspondence carefully! we are not responsible for wrongly read correspondence regardless of age. By registering to attend an event, you have confirmed that you have read and understood our cancellation policy.

    Please follow the Welsh Gravity Enduro Series on Facebook/Twitter and Instagram to ensure you are kept up to date.

Format

  • Mash Up! All stages are live timed for 5 hours from 10:00-15:00. (10:30-15:30 for later rounds)
  • You can leave the arena as early or late as you like but live timing will start and finish at the published times
  • You must do at least 1 run of each stage to get an overall position
  • The stages are numbered and named.
  • You can do the stages in any order you like eg: if you get to the stage 1 and its very busy then carry on to the other Stages
  • You can ride in a group with your friends but please seed yourselves on stages and allow a safe gap between yourselves (20 seconds is recommended)
  • You must complete every stage in one go, no sectioning!
  • Pushing or riding back up the stages is strictly forbidden! Instant DQ!
  • Your timed stages will be added together for an aggregate time which will decide the winner in each category.
  • The top 3 in each category will be required for the podium
  • *Attendance of the prize giveaway on the day of the event is compulsory! or you will forfeit your prize. For the Mountain Bike Chalet: If the 72nd place rider is not in attendance, the prize will be given to the next person in the overall rankings eg: 73rd, 74th… who is in attendance at the prize ceremony. No exceptions!

1. Bike

A. Stages must be contested on the same bike. Unless you have entered more than one category eg: Hardtail & Elite. Clearly there is scope for set-up change between practice race day, however, the same chassis, suspension forks, rear shock, wheels and cockpit must be used for all stages. Random checks will be undertaken. Any rider contravening this will be penalised (10 second penalty).
B. Bikes must be of a sound mechanical order and have no electronically or mechanically assisted motors (unless an Ebike). Bar end plugs or equivalent must be fitted. Official checks will be undertaken. Any rider not adhering to this will not ride the course or start the race.

C: Ebikes are to pedalec (Epacs) only and limited to 15.5 mph and to have no more than a 250 watt motor.

2. Courses

A. Stages will be double taped where it is deemed appropriate. Taping will leave suitable line choices where possible, but it will not allow for any significant ‘cutting’ of race track. Where course tape is only present on the outside of a corner, this defines/marks the route. It is not open to inside or homemade lines.
B. Two pieces of tape on either side of the track is deemed “A gate” and must be passed through.
C. Any competitor seen to be crossing stage tape, marker posts or taking any route deemed to be off the official race track will be penalised.
D. There must be no interference with the track such as removing rocks, roots or branches (Unless there is an inherent safety risk to following riders) Any competitor deemed to be interfering with the track will be penalised.
E. Creative line choice is allowed, however, creating your own trail/line is not allowed. If a Commissaire or marshal witnesses or receives unbiased witness evidence, the rider will be penalised. 2 riders (not from the same team) who witness another rider taking a short cut may report the rider with his/her and their number to the nearest official/marshall, stating where the offence took place, penalties will be judged on the amount of time gained plus a set penalty decided by the Commissaire or official.

F. For Mash up events only full runs are allowed. No sectioning at all. If you have to stop please leave the race course as soon as possible.

3. Conduct

A. Competitors must behave in a sporting fashion, observe all rules and instructions provided by organisers, timing staff and marshals.
B. Should you be caught by another rider in a stage you must pull off the racing line to allow a safe passing move. The pursuing rider must give clear audible notice of which side they intend to pass. For example; the pursuing rider may shout “On your left”, allowing the slower rider to move to the right.
C. Foul or abusive language aimed at any of the Welsh Gravity Enduro series team will not be tolerated. Any such action will result in an on the day penalty. The organisers may also impose a lengthy restriction from any future events.
D. Any rider coming across an incident on stage that he/she deems serious must stop immediately and inform the nearest marshall.

E. No Motorized play things will be allowed on site.(Except for official use with prior permission)

4. Signing on

A. All competitors must sign on, pick up and fix their number board to their bike before riding the course. Timing transponders must be fitted to the right hand fork leg facing backwards as in the photo.


B. All competitors have to supply a deposit of £100 for the timing chip. This can be a credit card, debit card or cash. No money will be taken form the cards unless you fail to return the transponder in a reasonable time after the event.
C. Race numbers will be issued at every round so you get to keep a memento of the race
D. If you tamper, modify or deface number boards in any way please make sure all logos are still visible. Failure to comply with this will result in a penalty.
E. Personal insurance is not  mandatory but recommended.

5.Safety Equipment

A. Helmets are compulsory and must be worn at all times while riding a bike, they must also be secured properly at all times, they must carry a Snell, Kite mark or EN 1078.
B. If a rider is seen without their helmet on a transition whilst on their bike, a penalty will be imposed.
C. A full face helmet is NOT compulsory, but it is highly recommended.
D. Full length gloves are compulsory, body armour is highly recommended.
E. Shoulders to be covered by at least a T-shirt or long sleeve top, NO VESTS!

6. Link sections

A. The organisers will mark out a link between stages and a set time to reach the next stage. It is important to use the marked link so we can trace riders in case of emergency or injury.
B. Any rider caught or seen off the linking stage may incur penalties
C. We will endeavour place an A2 map in the sign on tent for your reference.
D. Helmets must be worn and properly secured whilst on your bike this includes all transitions!! 1st offence will be verbal warning and ill be recorded. 2nd offence Disqualification!

7. Elite Category (Male & Female)

A. Any rider who has raced elite in any MTB discipline will automatically race elite in WGES. If a rider does not wish to race in elite, then at the organisers discretion and at round 1 only, that rider will be demoted to the next applicable category pending a performance appraisal. The rider will either remain in the new category or will be promoted back up to elite dependant on his/her result for the remainder of the series.
B. Performance appraisal will be as such; If the demoted elite rider wins his/her new category by a margin of 3% or more or that time places them in the top 5 of elite then said rider will be promoted back to elite for the remainder of the season. Points gained will be equivalent to position in elite rankings.
C. Any rider who has not raced elite or a WGES and wishes to race in the elite category must provide evidence of prior results to the organiser. The organisers decision is final.

9.Time penalties

A. There are no time penalties for being late. Go when you like!!. You will be slotted in at the earliest opportunity, Stages will close 5 minutes after the last the rider has finished the stage. All stages will close at 15:00.
B. Please note penalties exist for not wearing your helmet and cutting transitions. 1st offence verbal warning,  2nd offence  Disqualification.

C: Stage finishes will close 5 minutes after the stage start closes, any runs completed outside of this time will not be counted.

10. General

A. A second breach of any rule by a competitor will result in a harsher penalty, the organisers can also eliminate the rider from the remaining rounds of the series. No uplifting of competitors is allowed on Sunday, if seen, you will be disqualified from the event and a possible multiple race ban may be applied.
B. There is a duty of care to your fellow rider, if you witness an incident please stop and help as best you can, Re-runs will be allowed in this scenario.
C. If a stage is cancelled due to an incident, all complete runs for that stage up to the point will count.
D. Gravity Enduro is by definition an Enduro, please take with you all clothes, food etc that you require to get you through the day and bring your rubbish back with you. Littering will not be tolerated.

11. Cameras (bike, body mounted)

The use in competition of cameras attached to riders, cycles or helmets is prohibited, unless previously authorised in writing by Welsh Gravity Enduro. Onboard cameras are permitted during practice or designated training sessions, but the use of such cameras is authorised solely when the camera is attached to the bicycle. The rider is solely responsible for securing the fixation of the camera in order to avoid any danger or distraction.

Responsibilities
Riders attend the event on their own account and at their own risk. The rider is responsible for the safety of his bike and clothes. The organisation is not responsible and cannot be held responsible for any injuries and/or damages as results of any action during the event, or during practice for the event.
The organisers reserve the right to disqualify any rider in breach of any of these regulations.
This agreement starts with the entry. The organisation reserves the right to make any necessary changes or even to cancel the whole event according to safety problems at any time, official orders, government laws or other unforeseen events, weather, force majeure…
The organisers will endeavour to give all entrants a time derived from the electronic timing chip system provided. However, they are not responsible for the timing. This falls on the timing company.

In the event of no times there will be no refunds.

Protest
Protests against the result or disqualifications should be addressed to the Event Organisers within the 15 minutes following the end of the race.

Data protection Act 1998
By submitting an application to take part in an event, the participants also allow the event organisers to use personal data for campaigns and activities connected to the events.

The personal data and entry specific information you give will be used by the Event Organisers for the purpose of processing and publishing entries and results and of maintaining membership information. We will not pass this data to any other third party unless lawfully advised to do so. Credit and Debit card details are held solely by the Payment Service Provider and are unknown to the Event Organisers.

The organisers shall have unlimited rights to publish pictures of the participants; to forward these photos to press representatives and to use them for marketing activities.
The organisers retain the right to change rules, terms and conditions as required.

Waiver of liability
Every rider understands and admits that his participation in the event is voluntary. He/she assumes full responsibility for any injuries or damages from his/her participation in, or practice for, the event. He/she recognises and understands that mountain biking and the activities associated with this event may be hazardous, that his/her participation is solely at his/her own risk and that he/she assumes full responsibility for any resulting injuries and damages that may occur.
Every rider affirms that he/she is in good health. He/she declares that he/she is physically fit and capable to participate in the event. Every rider understands it can be a strenuous day out with significant amounts of climbing and distance to be cycled in order to complete the course.
Every rider has to acknowledge that he/she has read and understand this entire waiver of liability and agrees to be legally bound by it

E. YOUR TIMING TRANSPONDER MUST BE HANDED IN AFTER YOU HAVE FINISHED OR IF YOU RETIRE. THIS WAY WE KNOW WHERE YOU ALL ARE

HSBC Downhill Rules:

Rules.

Incorporate those laid out in the current British Cycling hand book, further additions as listed below. These are the rules that the Welsh Gravity Enduro insist on.

Penalties are shown in brackets ( ). Please note if you are withdrawn from the event, disqualified or unable to race then there will be no refund, transfer or any payment regards costs involved of attending the event or loss of income.

British Cycling Commissaires: A minimum of one BC Commissaires will be present at the BC sanctioned events.

The courses will be covered by marshals all aged 21 years of age or older. They will have red and yellow flags, hi-viz vests, radio communications and be briefed each morning.

1.0 By entering the Welsh Gravity Enduro event you agree with the following rules and conditions and those laid down by British Cycling where applicable. By breaking any of the rules you will incur the applicable penalty.

1.0.1 By entering the Welsh Gravity Enduro event you understand and agree that you participate in this race entirely at your own risk, that you must rely on your own ability in dealing with all hazards and that you must ride in a manner which is safe for yourself and all others.  You agree that no liability whatsoever shall be attached to the promoter, promoting club, meeting sponsor(s), British Cycling, or any official or member of British Cycling or member of the promoting club in respect of any injury, loss or damage suffered by you in or by reason of the race, however caused.

1.1 If the medics advise the race organisers that due to medical reasons a rider should be withdrawn from the event: The rider will have their number board removed and they will be withdrawn from the event. The withdrawn rider will not be eligible for a refund or a transfer.

1.1.2 If you witness a rider receiving a head impact and suspect the rider may be concussed, please notify the Commissaire at the finish line and identify the rider in question.

1.2 If the race organisers believe a rider is not capable to tackle the race course they reserve the right to withdraw the rider from the event on grounds of their safety and that of the other riders, spectators and members of the Welsh Gravity Enduro Team. The withdrawn rider will not be eligible for a refund or a transfer.

1.3 If a rider feels they are unable to ride or race the race track then they may withdraw themselves. The withdrawn rider will not be eligible for a refund or a transfer.

1.4 Whilst attending the podiums, all riders must wear their race kit or a copy of. Neck braces must not be worn on the podium. (Not invited onto the podium).

1.5 Re-Runs will only be permitted by the Commissaire after a red flag has stopped your race run. Please note that catching a rider will not constitute a re-run.

1.6 Only riders racing are able to communicate with the start marshal or the Start Line Commissaire.

1.7 If you have an issue with your start line order, please contact a Commissaire who will be based in the finish arena.

2.1 To compete in the final race run, all riders must start their seeding run and cross the start line. You do not have to cross the finish line. You will be added near or at the front of the race category for your race run.

2.2 All riders must sign on before they practice on the course (Unable to ride or race).

2.2.1 Riders must attach their assigned transponder to the rear end of their right-hand fork leg near the base. (Unable to practice or race).

2.2.2 Riders during practice and racing must only ride with the transponder assigned to them at race registration. (Disqualified).

2.3 Riding the course without being entered (one year ban from any Welsh Gravity Enduro Event).

2.4 Failure to sign on before registration closes Saturday at 11:00 (Unable to ride or race).

2.5 Riding the course outside of designated practice and race times (Unable to ride or race and to receive a one-year ban).

2.6 Competitors must have completed two full runs on the course by the end of practice (Unable to race).

2.6.1 Competitors must start with one foot on the ground at the start line if there is no designated start post to lean against. Competitors are not allowed to hold onto the start shelter or seek any assistance in starting.

2.6.2 Riders to race in the finals must at least start their seeding run on their bike. They will then be seeded at the start of their category for race runs in a random order with any other riders who wish to do their race run even if they never completed their seeding run and crossed the finish line.

2.7 No defacing of number boards. The number boards remain the property of the Welsh Gravity Enduro until the end of the event.(£5.00 to replace your front number board.).

2.8 Noise reduction at 23:00. Music and generators to be switched off.

2.9 The use of headphones, earpieces or any communication devices in either official training or racing at mountain bike events is prohibited. (Disqualified). British Cycling rule 5.7.11

3.0 Helmets must be a full face and of a one-piece design. Slimmed down ‘Enduro’ full face helmets are not allowed.

3.1 Helmet strap undone first time on course or secondary taped areas (Disqualified from Sundays race run).

3.2 Helmet strap undone second time on course or secondary taped areas (Disqualified from riding or racing for the remainder of the weekend, number board removed and returned to registration).

3.3 Helmet strap not properly attached first time on course or secondary taped areas (Held in finish arena until British Cycling Commissaire speaks to you).

3.4 Helmet strap not properly attached second time on course or secondary taped areas (Disqualified from Sundays race run).

3.5 Helmet strap not properly attached third time on course or secondary taped areas (Disqualified from riding and racing for the remainder of the weekend, number board removed and returned to registration).

3.6 Walking up the marked out course or secondary taped areas either with or without your bike on inside of the race course tapes (Disqualified).

3.7 Stood in any section of the race track or secondary taped areas during practice or racing (Disqualified).

3.8 Not wearing of a helmet within the race course tapes (Disqualified).

3.9 Skin suits or lycra shorts may not be used during timed race runs. Peaks must be correctly attached to your helmet as the manufacturer intended (Disqualified).

4.0 “Tear Off” lenses on goggles are prohibited. A system where the transparent plastic lenses are retained within the device and are not discarded is allowed.” We will allow riders to run a single tear-off to protect their lense. We will ask that they cut the extended handle off. British Cycling rule 5.6.1 Riders must respect the countryside and ride only on the official route. The rider must avoid polluting the area and must not leave any waste or litter.

4.1 Under suspicion of theft, the police will be called and you will be detained until their arrival. Anti-social behaviour, vandalism, riding mini-bikes, motorbikes, driving recklessly at the event (Disqualified).

4.2 Acts of violence, intimidation or vandalism (Life time ban).

4.3 You are not allowed to run your own uplift at any point over the race event. (one year ban).

4.4 No drone helicopters/planes are permitted at the event. (Racing will stop and you will be asked to leave the site). Further information is listed HERE.

4.5 Protection: We ask you to follow the guidelines laid down by British Cycling: British Cycling strongly recommends that riders wear the following protection: • Back, elbow, knee and shoulder protection made of rigid materials. • Protection for the nape of the neck and the cervical vertebrae. • Padding on shins and thighs • Broad full-length trousers made from rip-resistant material incorporating protection for the knees and calves, or broad-cut shorts made from rip-resistant material plus knee and calf protectors with a rigid surface. • Long sleeved shirt. • Full finger gloves • Eyewear. Note: The Federation makes no warranties or representations regarding the adequacy of any Standard or the fitness for the purpose of any brand of protective clothing and will not accept any claims arising from the use of any particular item of protection.

4.6 No chainsaws to be permitted onsite, no matter if the chain or arm has been removed.

5.1 Anti-doping: Riders participating in Welsh Gravity Enduro could be subject to In-Competition testing. Any rider including any rider who has abandoned the race shall be aware that he/she may have selected to undergo testing after the race and is responsible for ensuring personally whether he/she is required to appear for sample collection. To this end, the rider, immediately after finishing or abandoning the race shall locate and proceed to the place where the list of riders who are required to appear for sample collection, is displayed and consult the list. A list of Riders who are required will be posted at the Finish Line and also outside the Anti-Doping Control Office. We will provide a secure location for anti-doping following the guidelines.

5.2 The Organisers reserve the right to amend the race course without prior notice to participants.

5.3 In the event of inclement weather, the Organisers reserve the right to delay the commencement of the race.

5.4 Should the inclement weather persist after delay, the Organisers reserve the right to change the race distance, race format or cancel the race without any refund of registration fees.

5.5 Petrol Generators:

  • Spare fuel must be.
    • The minimum amount required for the event.
    • Stored in a green (unleaded) or red (leaded) petrol storage container with secure closure.
    • Stored in a secure place.
    • Stored out of direct sunlight and ignition sources.
  • A fire extinguisher of the correct type (Powder or CO2) must be provided.
  • There must be suitable signage e.g.:
    • Keep out.
    • No smoking or naked flame.
    • Fire hazards.
  • It must be barriered off from unauthorised access including:
    • The public.
    • Event personnel who have no reason to approach generator.
  • Generator must be positioned in an appropriate place i.e.
    • A well-ventilated, outdoor location.
    • Out of public areas and traffic routes.
    • Not adjacent to tents, marquees etc..
    • Exhaust discharging in a safe direction.
  • Who will enact controls? The person in charge of the generator.
  • Who will monitor controls? The event village manager.
  • How will they monitor controls?
    • Confirm operator’s method (either written or verbally to satisfy them that the operator is competent).
    • Inspect installation of the generator (site electrician should sign-off electrical connections).
    • Check the refuelling operation (either by arrangement with the operator or on a spot-check basis).

5.6 Protection of forests and woodland in paramount. Before attending each event we would kindly ask you to ensure your bike and kit is clean and free from dirt/mud.

6.0 Riders must wear race kit, both tops and bottoms to be invited on to the podium for the prize presentations.
 
6.1 Riders not attending the prize presentations will forfeit their prize, which in turn will be donated to the marshals raffle for the following round. If a rider is unable to make the prize presentations due to medical reasons, they will still receive their winnings. Please note that no stand in is allowed to stand on the podium in their place. If a rider is unable to attend the prize presentations due to any other reasons, they must inform the Event Director Si Paton prior to the start of the prize presentations for them to receive their winnings. Please note that no stand in is allowed to stand on the podium in their place.

This list is nonexhaustive.

You will have to wait in the finish arena until the appointed British Cycling Commissaire comes to speak to you regards any of the above. Please be aware that the British Cycling Commissaire may well be up the course and you may have to wait some time before they are able to speak to you, thus losing you valuable practice time and you even missing your race run.

 

THE EVENT IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO FAILURE OF THE TIMING, COURSE MARKING, INFRASTRUCTURE.
IN NO EVENT SHALL THE ORGANISERS LANDOWNERS OR ANYONE INVOLVED BE LIABLE FOR ANY DAMAGES OR OTHER LIABILITY, WHETHER IN CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE EVENT.